5 Reasons to Invest in Time and Attendance Software
In today’s highly competitive business environment, labor efficiency is increasingly important for driving the productivity and profitable growth of lawn care, property maintenance, and landscaping companies.
In this article, we will share five reasons why timecard automation software platforms can help control labor costs, improve crew accountability, track field productivity, and simplify timecard review, approval, and payroll workflows.
In this article, we will share five reasons why timecard automation software platforms can help control labor costs, improve crew accountability, track field productivity, and simplify timecard review, approval, and payroll workflows.
1 - Improve Time Tracking and Crew VISIBILITY
Timecard Automation software can offer improved visibility and accuracy into all labor hours for companies with field crews working at remote job sites.
Outdated time-tracking methods, such as paper timesheets or apps that require multiple clicks to record site arrival and departure times, inevitably provide limited, inaccurate visibility into field activities. In the worst case, they can leave employers susceptible to time theft.
Outdated time-tracking methods, such as paper timesheets or apps that require multiple clicks to record site arrival and departure times, inevitably provide limited, inaccurate visibility into field activities. In the worst case, they can leave employers susceptible to time theft.
Automated, Accurate Timecards
Timecard Automation platforms with Mobile Apps that use GPS tracking and geo-fencing, such as Fieldclix Software, can increase timecard accuracy by automatically detecting when an employee arrives and departs a client site. In addition, drive time, stops at suppliers, office/warehouse time, and other unauthorized stops are automatically detected.
This not only produces accurate timecards, but more importantly, can determine all productive and non-productive (off-site) labor hours.
This increased visibility into non-productive labor hours helps operations managers find ways to reduce the amount of time their remote employees spend away from the client site.
The net result is more time spent at the client site – as much as 10 to 15% - which means they can get more work done with their existing teams.
2 - Improve Labor Cost Management and Profit MARGINs
For most companies with employees working at remote job sites, labor can account for more than 70% of their operating budget, yet they often have limited visibility into where their labor hours are taking place.
Most time capture platforms – including many industry-leading accounting, payroll, and project management systems –require manual entries from field crews to indicate site arrival and departure times.
Most time capture platforms – including many industry-leading accounting, payroll, and project management systems –require manual entries from field crews to indicate site arrival and departure times.
Track
Productive Labor Hours
Productive Labor Hours
This inevitably leads to manual errors and also doesn’t track non-productive labor costs, such as excess time spent at the office/warehouse and suppliers, and other unplanned stops.
By leveraging GPS tracking on mobile phones, combined with geo-fencing around client sites and other locations, timecard automation platforms can show precisely where all your non-productive labor costs are occurring.
This helps operations managers to keep a close eye on labor costs, optimize productivity, and prevent delays and overruns. Fieldclix clients have reduced labor costs at the project level by 10 to 15 percent.
By leveraging GPS tracking on mobile phones, combined with geo-fencing around client sites and other locations, timecard automation platforms can show precisely where all your non-productive labor costs are occurring.
This helps operations managers to keep a close eye on labor costs, optimize productivity, and prevent delays and overruns. Fieldclix clients have reduced labor costs at the project level by 10 to 15 percent.
3 - streamlined and accurate payroll runs
Manual data entry and reconciliation between timekeeping, payroll, and accounting systems can be time-consuming and prone to errors. Timecard Automation systems, such as Fieldclix, can seamlessly integrate with payroll and accounting systems to streamline these processes.
Fieldclix automatically transfers employee hours, overtime calculations, and other relevant data, minimizing administrative tasks and reducing the risk of payroll inaccuracies.
This integration saves time and enhances financial reporting accuracy, enabling better decision-making and ensuring compliance with tax and labor regulations.
Fieldclix automatically transfers employee hours, overtime calculations, and other relevant data, minimizing administrative tasks and reducing the risk of payroll inaccuracies.
This integration saves time and enhances financial reporting accuracy, enabling better decision-making and ensuring compliance with tax and labor regulations.
4 - IMPROVE HR Compliance and Audit Readiness
For many companies with employees working at remote job sites, tracking compliance with labor laws, safety regulations, and industry standards can be a challenge.
Timecard automation platforms help maintain accurate compliance records to ensure employees are working in adherence to organizational and regulatory requirements.
In the event of an audit or dispute, having comprehensive and easily accessible historical records enhances transparency, mitigates legal risks, and instills confidence in clients and stakeholders.
Timecard automation platforms help maintain accurate compliance records to ensure employees are working in adherence to organizational and regulatory requirements.
In the event of an audit or dispute, having comprehensive and easily accessible historical records enhances transparency, mitigates legal risks, and instills confidence in clients and stakeholders.
5 - Efficient Resource Allocation
Timecard automation platforms can also provide valuable insights into employee availability and workload. Managers can identify potential bottlenecks, balance workloads, and allocate resources efficiently.
This data-driven approach minimizes downtime, prevents overstaffing or understaffing, and helps identify opportunities for workforce optimization.
By understanding employee productivity and performance trends, landscaping companies can make informed decisions regarding recruitment, training, and performance evaluation, fostering a more productive and motivated workforce.
This data-driven approach minimizes downtime, prevents overstaffing or understaffing, and helps identify opportunities for workforce optimization.
By understanding employee productivity and performance trends, landscaping companies can make informed decisions regarding recruitment, training, and performance evaluation, fostering a more productive and motivated workforce.
By adopting Time and Attendance software, organizations can achieve greater timecard accuracy, more accurate labor costs, more efficient resource allocation, and higher profit margins.
Schedule a demo today to learn more about Fieldclix Timek and Attendance Software.
Schedule a demo today to learn more about Fieldclix Timek and Attendance Software.
Want to kick the tires? Request a free Field Test.
Timekeeping Automation for Companies with a Remote Workforce
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Unlike many other platforms, Fieldclix provides real-time visibility into remote activities and daily updates on progress and costs across all your active projects so you always know where you stand.
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